Why A Rubbish Bin Is An Office Necessity

Keeping your office neat and tidy will not only give you a greater sense of organisation but it will also improve productivity.  Having a messy and cluttered office can lead to a lot of frustration and in the extreme be unsafe.

Therefore, you should make the time to clean your office and make friends with your rubbish bin.  Here are some basic tips and good reasons why you should have a neat and tidy office.

• Get rid of the clutter.  Have you tried to find that key document and found yourself going through the piles of papers on your desk, chair or even the floor?  Getting rid of the clutter and setting up a good filing system will not only save you time but help avoid frustrations when you can’t find the key document when you need it.
• Where possible use computer based systems to file documents and with the advent of cloud computing and mobile technology consider going paperless especially if you work out of the office.
• Ensure you don’t have loose power cords, computer cables or equipment lying on the floor that are obstacles and can easily be tripped over.  In addition to this being a safety issue, you also have a number of legal obligations under occupational health and safety laws and regulations.
• If you eat at your desk ensure you clean it on a regular basis and throw out food packaging or left overs.  Often food particles can get into the keyboard or clog up your mouse so ensure these are cleaned as well.
• If you use a bookcase ensure folders are accurately labelled so key information can be located quickly, that is current and up to date.  If you need to archive information then also make sure it is accurately labelled and easily obtained if stored in another location.
• If clients or prospective customers visit your premises then having a messy office can give a wrong or bad impression.

With any system you implement it is important to maintain and manage it, so ensure you allocate time on a regular basis to keep everything in order.  With a clean, neat and tidy office you will notice increased productivity as well as peace of mind.

Read Full Post »