When planning live events, a common error that many nonprofits make is only to use offline resources to promote their in-person events. For example, if you are throwing a gala, a concert, or other live event, you might publicise it in your local newspaper and media outlets, and use flyers and other tangible, physical means of communication to get the word out and boost attendance. While these methods of promotion do still work, you will get better results by using online promotional tools and combining them with your in-person efforts. Consider using some of the following online tools and strategies to increase the number of guests that show up and participate at your next live event.
Create Pages Specifically for Your Event
One way to promote your upcoming events online is to create additional pages on your NFP’s website that are specifically for the event. Create a “Save the Date” splash page where invitees can sign up for reminders and updates so that your upcoming occasion stays top of mind. Use an online registration form that’s simple and easy to complete, as well as mobile friendly, and make sure that you are funnelling visitors to the appropriate pages where they can learn more about your cause and go ahead and make a donation to support your work.
Use Social Media to Spread the Word
Once you’ve created your event pages, use your social media profiles to promote your event to your online followers. Share your event on your Facebook, Instagram, and Twitter Accounts. Use a custom event hashtag to make it easy for your supporters to find conversations online that relate to your event. Ask your followers to repost and retweet your event to their connections to increase the reach of your messaging. Use your social media to build excitement for the event as the date draws near by posting reminders and updates about planned activities, VIP guests and entertainment acts expected to attend and participate.
Use Twitter to Send Updates and Reminders
Due to Twitter’s design, it’s the perfect platform to use for alerts, so encourage your followers to check your Twitter feed regularly for late-breaking news, contests, polls and other news that relates to the big day. Twitter is also great for helping increase interest and engagement in your supporters that can’t attend. Live tweet your event to keep everyone in the loop!
Use Email Campaign to Build Excitement
In addition to reaching out via social media, create an email campaign to communicate with your supporters at regular intervals leading up to the vent to encourage more signups, greater engagement and to urge your supporters to go ahead and donate now, ahead of the event.
Live Stream Events
No matter how well you plan your event and how amazing the venue, food and entertainment happens to be, not all your supporters will be able to attend. Keep them interested in your work and boost your donations by streaming the event live on your own website, as well as any social media that you might have, such as Facebook Live, your NFP’s YouTube Channel, Periscope or similar platform to allow virtual attendance.
Wrapping Up
Use your social media profiles to thank your donors and other supporters for their contributions and attendance. Use an online third party to send online tokens to key donors as a thank you. This way they can redeem their online swag cash for gift certificates or small prizes from their favourite retailers that they choose. Send a follow-up email thanking each supporter, and, asking them to consider signing up to make a recurring or repeat donation.